Washington County CARES Nonprofit Emergency Assistance Program

OCF has partnered with Washington County to administer a grant program to support nonprofit organizations in Washington County with additional expenses and lost revenues due to the effects of the COVID-19 outbreak.

Background

To mitigate the impact of COVID-19 on Washington County (Oregon) Nonprofits and their employees, and residents, emergency financial support is now available through the Washington County CARES Nonprofit Emergency Assistance Grant Program. Funds are available for qualified nonprofit agencies that have experienced economic hardship during the COVID-19 pandemic beginning in March 2020 due to the Stay Home, Stay Safe order. Funds should assist the nonprofits in meeting the immediate needs in the community not addressed by other sources. The program will provide one-time grants of up to $100,000 to help offset the significant, temporary service impacts of nonprofits during this pandemic. Grants will be made through a competitive grant review process managed by the Oregon Community Foundation. Awards aim to support Washington County nonprofit agencies and assist residents in our community who have been hardest hit by the pandemic.

The objective of this program is to offer immediate financial assistance to nonprofit agencies in Washington County to aid in maintaining their business, workforce, and service to residents. The source of funding for this grant program is the Coronavirus Aid, Relief, and Economic Security (CARES) Act federal stimulus package.

Award Details and Eligibility

Up to $5,000,000 will be awarded to eligible organizations based in and serving Washington County. Funding will prioritize culturally-specific and/or culturally responsive organizations in Washington County.

Eligible organizations will:

  1. Be physically located in and serve populations in Washington County
  2. Have not received a grant or loan from Washington County to cover the same costs since March 1, 2020
  3. Have been in operation since at least March 1, 2019
  4. Be registered as a 501(c)(3) with the IRS or have a fiscal agent that is a registered 501(c)(3)
  5. Have experienced economic hardship during the economic shut down due to the pandemic beginning in March 2020

Awards will vary in size depending on the size of individual organizations. Awarded CARES Act funds must be used for COVID-19 related costs in alignment with allowed expenditures:

  1. Lost revenue due to the Stay Home, Stay Safe order
  2. Any nonprofit-related operating expenses (including but not limited to payroll, rent/mortgage, utilities, inventory, PPE and cleaning supplies)
  3. COVID-19 recovery strategies (including health and safety facility changes, supplies, and/or public education campaigns)

Granted funds must be used by December 30, 2020. Funds can be requested for eligible expenses that were made prior to receipt of funds as long as those expenses aren’t covered by a grant or gift from another organization or entity.

Application Process

Applications will open by August 28, 2020, at 9 a.m. and close on September 25, 2020, at 5 p.m. or when 1,000 applications have been received, whichever occurs first.

To apply, click here.

Only one application will be accepted for any one organization. Organizations with a fiscal sponsor can submit an application in addition to one submitted by their fiscal sponsor.

The application will be available in English on Oregon Community Foundation’s website. Requests for the application in languages other than English can be made by emailing Amanda Snell, Community Engagement Manager at Washington County: Amanda_Garcia-Snell@co.washington.or.us

Application Questions

Applicants can expect the following questions to appear on the application:

Organization information including EIN, primary contact for the project and the organization, mission statement, and website

Project Narrative questions

  • What is the unanticipated need that your organization is facing as a result of the COVID-19 crisis?
  • How much are you requesting?
  • How do you intend to use the grant funds?
    • In what counties will services be provided?
  • If your organization's headquarters are not located in Washington County, please provide details of your organization's physical presence in Washington County, including nature of services provided and the address of your physical location(s).
  • Does your organization primarily serve disproportionally impacted communities (including communities of color, low-income communities, rural/geographically isolated, LGBTQ+, individuals with disabilities, refugees, immigrants, or other vulnerable or historically underserved populations)?
    • If YES, please explain and include how your staff and leadership represent and involve those populations in your decision-making processes
    • IF NO, please state that you serve the general population
  • What is the impact to your clients and/or community if this financial need is not met?

Financial Questions

  • What is your financial outlook for the rest of 2020 and what additional resources, if any, do you have to support your needs (cash reserves, endowment, loans, federal/state relief funds, grants, etc.)?
  • Has your organization received any funds from any federal assistance program since March 1, 2020?
    • If YES, please provide details of those funds
    • If NO, please state so

Attachment

  • Budget with line-item description of what requested funds would be used for (line items must be in alignment with eligible expenses listed above)
  • 2020 Year-to-Date Financial Statement, including profit and loss
  • Fiscal sponsor documentation (if applicable)
  • Signature of Attestation (see template)

If the funding request is for $10,000 or more, also attach:

  • Receipts detailing expenses or expenditures incurred due to COVID-19 such as invoices, lease agreements, contracts, pay-stubs, time-sheets, etc.

Application Review

Applications with the following characteristics will be prioritized for funding:

  • Impact: Applicant demonstrates a significant financial impact to the organization or organizational systems due to COVID-19, resulting in hardships impacting typical operations and/or staffing.
  • Equity: Funds will be prioritized for nonprofits whose work addresses the immediate and emergency needs of those most disproportionately impacted by the health, social or economic impacts of the pandemic. This includes, but is not limited to Black, Indigenous and other communities of color. Nonprofits in Washington County who do not have a specific population focus are still eligible to apply.
  • Recovery: Funds are intended to support Washington County nonprofits in achieving a return to “normal” or “new normal”; Funds are to support nonprofits in sustaining their efforts at full capacity or under modified operations.
  • Budget: Request is appropriate given the nonprofit’s annual operating budget and are specifically attributed to lost revenue or increased expenses due to COVID-19 restrictions and mandates. Request for funds must be unique, and not already covered by another grant or other fundraising effort.

Reporting

There are no reporting requirements. In lieu, applicants are required to sign an attestation confirming the funds will be used for the intended recovery purposes.

Questions

Questions about this grant program can be directed to Megan Schumaker.

 

Frequently Asked Questions

Are 501(c)(3)s the only organizations eligible to apply?
Is the application available in languages other than English?
What does physically located in Washington County mean?
What is the average size grant? How much should we apply for?
What do you mean by prioritizing culturally responsive or culturally specific organizations?
What is the source for this grant funding?
If I received financial assistance from another source, can I still apply?
My organization does work in Washington County, but is located elsewhere. Are we eligible to apply?
What is a certification of attestation?
What are the reporting requirements?
Can I talk to someone at OCF about my application?
I’m having trouble with the online application system. Who do I contact for assistance?